2023 Election Procedure for the Rotex International Board

These are the procedures regarding the voting and formation of the Rotex International Board in 2023. The board is formed by five people who are elected for a two-year term. The board has a staggered election system, meaning that either two or three people are elected on an annual basis. If possible, the election should take place at a Rotex International Convention.

This year, we will elect three new board members at our virtual general meeting on Saturday, August 5th at 2 pm CEST. Candidates running for the board cannot run for a certain position. The positions will be distributed by the new board.

Who can run?

​The candidate must be at least one of the following:

  • An active or recently active member of a recognized Rotex association
  • An active or recently active member of a Rotex International committee

There can only be one candidate per country running for the board. This year, no candidates are allowed to run for Germany or Canada. Candidates must ensure that they are the only candidate running for their country. If there is more than one candidate for a country, then a preliminary selection must take place. Each country can decide how to conduct their selection process. This process should be completed before the listed application deadline.

Applications should be submitted through this link: https://forms.gle/PwdTLG828MJM6UoR6 by no later than Sunday, July 16th.

Meet and greet with the candidates

After the submission of the candidacies, the Rotex community has the opportunity to get to know the candidates and ask them questions at an online event. This meet and greet event will take place on Sunday, July 30th at 4PM CEST.

Voting registration

Rotex associations that are members of Rotex International are eligible to vote. One representative must be named to cast a vote on behalf of a Rotex association. This representative must be present at the general meeting in order to cast their vote. The form to register an association’s voting representative will be released at a later date.

The election

On the day of the vote, each voting association will have three votes. The votes are cast by the association’s officially registered representative. The representative can either choose to abstain or cast their votes. If the representative casts their votes, at least two of the votes must be used. No candidate can receive more than one vote from a single Rotex association.

The results will be announced shortly after the election during the general meeting.


The election procedure has been established by the current board of Rotex International. Any questions regarding the procedure can be directed to the board via our email (info@rotex.org) or via our social media channels.